TimeTracker Feature

Easy calendar integration, with TimeTracker

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At Openhour, improving productivity is top-of-mind in every feature we build and launch. We're always striving to find ways to make time tracking easier, and our calendar integration is just one way we're meeting that goal. TimeTracker saves you time by automatically tracking activities on your computer and phone, then matching your activity with project codes.

Calendar coordination, with TimeTracker. The effort required to compare the content of one’s calendars, timesheets, and daily activities demands time that could be better focused elsewhere. TimeTracker saves users time by including scheduled meetings and other activities, removing the need to compare and contrast information across platforms.

By simply inserting #TT into the meeting description on Microsoft Exchange, Google, or iCal calendar, TimeTracker automatically transfers each tagged meeting to your timesheet. And TimeTracker assigns the correct billing code to all meeting participants, saving both you and your colleagues the need to individually enter that time.

Like everything else in Openhour’s TimeTracker solution, you have control and can decide to add/edit/remove any items before submitting.


For those already using TimeTracker, directions to get you started:

  • Microsoft Exchange Calendar: Your Administrator can enable TimeTracker for your organization. Once enabled, you can opt-in or -out via the TimeTracker Account Settings. See upper right pull-down in the TimeTracker browser.
  • Google Calendar: You can easily configure TimeTracker to retrieve your meetings. You can see instructions here at this Google Calendar blog post.
  • iCal Calendar: If you use iCal, here are simple instructions for associating an iCal calendar with a Google Calendar, which TimeTracker can access.

TimeTracker nominated for a Visual Studio Magazine 2015 Reader's Choice Award

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We're pleased to announce Openhour's TimeTracker has been nominated for a Reader's Choice Award in Visual Studio Magazine, among Productivity Tools. Following our recent integration with Visual Studio 2015, Openhour is excited by the positive feedback received from developers using Microsoft's comprehensive, application-building platform. TimeTracker users have noted the ease of integration with Visual Studio 2015, and their newfound ability to do more with the workday, relieved of the burden of composing a daily timesheet.

The Openhour team hopes to build upon this encouraging feedback, and we invite you to support us in that process by voting for TimeTracker in Visual Studio Magazine's annual Reader's Choice Awards. To vote for Openhour's TimeTracker, simply access the digital voting form and seek us under Productivity Tools.

We understand this requires your effort and time – two things we want to preserve on your behalf – and we appreciate your vote, immensely.

TimeTracker now available in the Visual Studio Gallery

Starting today, those interested in benefitting from the time-management capabilities of Openhour's TimeTracker can download the platform via the Visual Studio Gallery. With our recent Visual Studio 2015 integration, TimeTracker hosts improved functionality for developers working within Microsoft's comprehensive application-building environment. And for those assessing time daily against a project plan or client requests, TimeTracker can alleviate the burden of documenting one's spent time; the tool runs in the background, automatically capturing your professional efforts using project codes, ultimately presenting a compiled, fully editable timesheet for your review and submission.

Click here to download Openhour's TimeTracker from the Visual Studio Gallery.

TimeTracker now integrates with Microsoft Visual Studio 2015

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TimeTracker integrates with an array of tools offered by Adobe, Apple, Google, Intuit, and Microsoft, and we are continually expanding the capacity of Openhour's premier productivity-focused platform. Today, we are pleased to announce the integration of TimeTracker with Microsoft Visual Studio 2015.

With TimeTracker automatically capturing time for those building within the Visual Studio Development Environment (IDE), we can help document and understand how developers spend their productive time, and eventually provide thoughtful analytics to guide professional endeavors and improve developers' overall workday experience.

"Together, Openhour and Microsoft provide a solution that helps developers focus on what matters most," explains Openhour CEO, Mark Hirsch.

We anticipate further integrations with Microsoft services to better serve Openhour customers – providing fitting solutions for businesses, large and small, and across industries.

Be the first to get TimeTracker for Microsoft Visual Studio 2015. Register here.

TimeTracker announces integration with QuickBooks

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TimeTracker integrates fluidly with tools available in Microsoft Office, Google Apps, and Adobe Creative Cloud, as well as productivity applications by Apple, among others. Today, we are thrilled to highlight our integration of TimeTracker with Intuit QuickBooks. With TimeTracker automatically capturing time, it is now even easier to submit time to QuickBooks, providing a streamlined process for submitting completed projects to clients.

Together, TimeTracker and QuickBooks provide a solution that lets professionals focus on what matters most.

We are encouraged by the partnership with Intuit, and look to continue integrating with Intuit's other business and financial management solutions for small businesses, consumers and accounting professionals.

Be the first to get TimeTracker for QuickBooks. Simply register here and then in your Account Settings (Preferences section), simply click the "Connect to QuickBooks" button.

Connect to QuickBooks Button

Organize your time: Past, present, and future with TimeTracker

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For those professionally invested in client services – from a digital creative agency crafting developing applications, to a legal firm verbalizing the respective positions of clientele – it’s likely your day-to-day workplace endeavors are in a constant flux; from new clients to fresh projects, each day invites something different – often requiring a different focus. TimeTracker is built to adapt with you, to make sure tracking your time remains as effortless as possible.

Your project efforts, captured with ease.

With TimeTracker, you can add, edit, or hide projects in your Projects List at any time. Click the gear icon of the Projects section on the right side of the Calendar View.

If you have an individual account, you'll be able to Add/Create projects in the same location. If you have a TimeTracker Team or Enterprise account, you'll be able to Add projects to your list from the organization's list. Just double-click on a Project to move it into your list.

Cross-platform syncing.

Your Project List will be visible in all of TimeTracker interfaces – browser, desktop application, and the Adobe Creative Cloud extension. Make a change in one place, and all interfaces will sync.

Within the Edit Projects panel, you make Hide/Unhide a Project by clicking the Eye Icon. This can be particularly useful if your company has numerous ongoing projects. Simply Hide them when you're done, and Unhide them when they're needed once more.

We are continually looking for new ways to improve the TimeTracker experience – if you have feedback and a moment to spare, please contact our team at feedback@openhour.com.

The market for analytics: Openhour is making data meaningful

With a mass of headlines and marketing campaigns highlighting the importance of Big Data, it may seem somewhat obvious to assert that data is big. Especially now. Over the past decade our capacity to capture and assess massive swaths of data has increased significantly; analysis that would have once commanded hours of processing now requires mere seconds. And we’re only recently beginning to envision how best this newfound ability can be harnessed.

Those of us at Openhour are thrilled to be playing a part in this shared venture by making data meaningful, starting with TimeTracker.

Making data meaningful.

TimeTracker provides you with the personal intelligence needed to continually improve your expenditure of time, from the simplest on-time timesheet preparation, to offering analytical insights to help users understand where the minutes and hours of every day are being spent.

With weighty companies like Microsoft identifying unique ways to integrate data in users’ day-to-day, via platforms like Office Delve and their recent acquisition of VoloMetrix, we’re excited by the market validation, knowing that Openhour’s patent-pending efforts can extract unique productivity analytics from the myriad of data-centric apps and user applications.

Moving forward, with TimeTracker.

As we continue building TimeTracker (and beyond), we’ll offer updates on features, feature benefits, and insights from Openhour’s ever-growing data bank.

Quantified Performance: Your professional efforts, by the numbers

In support of our leading goal to help users improve productivity, we’ve built the most sophisticated behavioral analytics platform for professionals; with TimeTracker and beyond, we want to benefit businesses by capturing productivity data and providing actionable, reliable analytics.

"You can’t manage what you can’t measure," explains Openhour CEO, Mark Hirsch.

TimeTracker provides you with the personal intelligence necessary to continually improve your expenditure of time, from the simplest on-time submissions to offering analytical guidance to help users understand where the minutes and hours of every day are being spent.

Have you ever wondered where the day went? Ever considered that you might be faster at responding to emails in the morning? Ever left a meeting and questioned what was accomplished, truly? A holistic view of how you are spending your time can help prioritize time in the future.

Quantify your performance.

Quantified Performance will continue to be a focus for Openhour, and we have a collection of data-driven features intended to assist those dedicated to improving their personal and professional productivity.

We know you can’t get your time back, but we hope that TimeTracker can get close.

Cross-device, cross-platform integrations.

TimeTracker is taking a step closer to aggregating time across busy lifestyles and multiple mediums. Future phases of Openhour include phone, fitness trackers, and Internet-of-Things integrations, to make tracking time as effortless as possible, using the devices and platforms that are already a part of your life.

And of course, we will place updates to the Openhour Blog as we continue developing and launching new integrations for TimeTracker.

Transitioning to Azure: Moving our business to Microsoft's cloud solution

As we execute on the broader vision for Openhour, we continue expanding TimeTracker features and developing additional ways for users to maximize their time with automatic learning from their behaviors. As a part of our growth, and following participation in the Microsoft Ventures’ accelerator, we’ve made the decision to move our business from AWS to Microsoft’s cloud solution Azure, to capitalize on improved performance, global capacity, and ease of development.

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As with any significant technical transition, we were prepared for a challenge, starting with learning a completely different user interface.

Fortunately, Microsoft’s cloud solution offers a UI that is “far more consistent and predictable” than competing platforms, explains Openhour CTO, David Torres. “Azure feels very interface driven,” says Torres, who affirms to those new to Azure, “Once you understand the basics you can navigate very quickly.”

Torres recommends dedicating time to understand Azure’s interface to take advantage of the breadth of features.

Encountering issues during the transition process, the Openhour technical team has been pleased with Microsoft’s “personalized, hands-on” approach to customer service. “I'm definitely enjoying working with Azure and it keeps improving every day,” says Torres, who assures Microsoft’s Azure support team has “been extremely helpful in planning architecture and solving issues.”

As Openhour engineers continue to learn more about the Azure platform, we’ll offer updates on our experience and any tips we believe may be helpful for those new to Microsoft's cloud solution.

Transparency and individual privacy: Where does your company stand?

Companies now have access to tools capable of providing meaningful data regarding the collective production and rumblings of employees; figures outlining time spent and items addressed, including details on staff involved and their whereabouts throughout. And sometimes, more. But in seeking transparency, where does individual privacy stand in the workplace? As David Streitfeld questions in his New York Times piece on the new role of "data-crunching" in corporate time management, "How much can bosses ratchet up intensity?"

And if the desired result is a stronger company – an environment where both the corporate community and its outputs are in support of improved productivity – perhaps we should instead ask, "How can executives run their companies most effectively while preserving individual privacy and company culture?"

At Openhour, we believe the activity of individual employees should be disclosed only by choice. Full stop.

Additionally, we've found executives can better assess and understand the workings of their organization leveraging aggregate data that preserves employee privacy. The best of both worlds.

Our productivity management platform, TimeTracker, permits users to automatically capture their daily professional efforts, producing a fully editable timesheet and associated productivity analytics that can only be accessed and submitted by the individual user; only following user timesheet submission can management review an individual's timesheet.

With Openhour's approach in TimeTracker, we've proven the value in anonymized, aggregate data. Management staff are able to view analytics at a high-level across the organization using Openhour's platform, providing clarity to project progress and overall productivity, while maintaining morale among staff who might otherwise feel overwhelmed by unnecessary oversight.

As we begin to contemplate the bounds of "intensity" in the workplace, we hope people consider the impact of privacy infringement. With Openhour, organizations can effectively monitor time spent and tasks completed, while ensuring staff are respected.

TimeTracker Feature: "Google Calendar Sync"

FEATURE 3: GOOGLE CALENDAR SYNCHow cool would it be if you could invite a few colleagues to a Google or Exchange meeting and have that meeting AUTOMATICALLY APPEAR on their private TimeTracker timesheets, with the correct billing code?!! It's not only possible...it's easy!

TimeTracker can automatically sync with your Google Calendar so that specific activities will automatically appear in TimeTracker. It's super convenient...and automatic! And remember that since TimeTracker is 100% private, no one else will see this meeting information...unless you choose to include it on your submitted timesheets. You must share this with your team! It will make everyone's life so much easier!

Here's how to configure Google Calendar

1. Go to your TimeTracker Account Settings (upper right pulldown in the browser). Next to "Google Calendar" there is a button that says "Authorize." Push that button and Google will guide you through the simple authorization process. When you are done, the button will be replaced by the word "Authorized."

 

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2. In your Google Calendar, simple put the characters "#TT" (without the quotes) in the Description of any Google Calendar activity...and save that activity. Note: If you want to include the project information, you would simply append "#TT" with a dash and the TimeTracker JobID as shown in the picture below. #TT-JobID

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By the way, did you see the previous blog posts about selected TimeTracker features? Here are some quick links. Enjoy!

TimeTracker Feature: "Details View"

In my last blog, I started a series to focus on TimeTracker features to help users understand the full power of the TimeTracker platform. The first feature highlighted was Folder Tagging, where TimeTracker can assign a job code to time spent simply by saving a document to (or opening from) a certain folder. It's a powerful feature that yields incredible timesheet data accuracy while actually reducing the user's effort. FEATURE 2: DETAILS VIEW The second feature to highlight is TimeTracker's Details View. The Details View is a private dashboard that shows the documents you actively touched on any given day. Click at the top of any day in the Calendar View, and the calendar will spread apart to reveal Activity Details. (See below)

Details View

Every document you actively touched that day will have a column in the Activity Details. For each fifteen minute segment, TimeTracker will indicate which document(s) you touched. Moving your mouse over an activity will reveal details including: document name, application, and project, if assigned.

In the screenshot above, the fifth column shows two fifteen-minute segments when the user worked on the Photoshop document "Smuckers-Squeeze.psd". Note that there is a fifteen minute gap of inactivity between the two segments. At this time, the document may have been open, but it was not worked on.

The Details View provides tremendous value when you were unable (or forgot) to associate projects with your documents. As long as you were logged into TimeTracker, the supported applications and filenames will be captured automatically. Being able to see this information provides invaluable insight as to how you spent your time.

There's no need to ever worry about a timesheet again!

TimeTracker Feature: "Folder Tagging"

I had the pleasure today of conducting user experience interviews with TimeTracker users. It was rewarding to hear them praise TimeTracker, and make comments like how it "changed their life". Before TimeTracker, they HATED timesheets and the billing process. Now, it's a trivial matter for them. However, I was quite surprised when we got to a discussion of wish-list items. It was disturbing to hear user after user request features that were already in TimeTracker! That spoke volumes: Either we were hiding some great features...providing poor training...or both. As a result, I've decide to use this blog to highlight awesome features of TimeTracker.

FEATURE 1: FOLDER TAGGING The inaugural TimeTracker feature is something we call "Folder Tagging." Folder tagging allows a user to automatically associate billing codes with a document simply by saving it to a particular folder.

By example: Imagine you are working in Adobe Photoshop on a document that you haven't yet associated ("tagged") with a project/billing code. Simply by saving that document into a folder that you previously identified with a billing code, that document will immediately be tagged with that billing code. It's all seamless and automatic.

Configuring Folder Tagging Setting up Folder Tagging is a very simple process with two requirements: (1) You need an open document in the application running TimeTracker; and (2) You need a Project associated with that document. {In the TimeTracker extension panel, you will see "In Progress."}

Simply save the document to the desired folder. Then, select “Assign Project to Folder”. That's it! That action will assign the currently selected Project to the currently saved Folder.

Assign Projects to Folder

To use Folder Tagging Save a document to a tagged folder. You can also Open a document from a tagged folder, provided there is no project association on the document. This feature will do nothing if the document already has a Project assigned.